SENIOR CLERK

Requisition No: 845199 

Agency: Department of Transportation

Working Title: SENIOR CLERK

 Pay Plan: Career Service

Position Number: 55002640 

Salary:  $34,669.86 - $44,866.88 

Posting Closing Date: 01/31/2025 

Total Compensation Estimator Tool

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

JOB POSTING DESCRIPTION

191 / Heartland Operations Center

OPEN COMPETITIVE

CAREER SERVICE

CONTACT PERSON: Carrie Lemmon

CONTACT PHONE NUMBER: (863) 471-4874

CONTACT EMAIL ADDRESS: Carrie.Lemmon@dot.state.fl.us

SPECIAL REQUIREMENTS:  You may be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES AND SUPPORTS EMPLOYMENT OF INDIVIDUALS WITH DISABILITIES.  QUALIFIED INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY.
In accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportation’s Individuals with Disabilities Affirmative Action Plan, the agency is committed to ensuring affirmative action and equal employment opportunity for qualified individuals with disabilities.  Upon request and as appropriate, reasonable accommodations to individuals with disabilities may be provided.  Please contact the Florida Department of Transportation’s Human Resources Office located at 605 Suwannee Street, Tallahassee, Florida 32399, or call (850) 414-5300 for assistance.  

POSITION DESCRIPTION: Performs timekeeping duties. Reviews crew timesheet records to ensure they include an accurate accounting of materials used, equipment used, mileage/hours for equipment used, activity codes and production information. Enters timesheet information into the Maintenance Management System (MMS) on a daily basis. Performs bi-weekly and end of month upload of MMS data into the mainframe. Inputs monthly Department of Correction production and activity information.

Acts as a backup to the Training Coordinator. Gathers, organizes, inputs, and disseminating training information for/to staff. Assists Leadership in the development of staff annual training plan. Develops and maintains reports, logs, and spreadsheets related to training. Creates, updates, and distributes tracking tools for monitoring training including, but not limited to, mandatory, elected, self-study and position required. Coordinates training registration, travel arrangements and reimbursements. Responsible for maintenance of plans folders and timely update of staff training information. Updates and distributes tracking tools for monitoring mandatory and position required training.

Assists the Heartland Ops unit custodian. Responsible for the day-to-day routine inventory matters including, but not limited to, tracking, identification, and surplus of physical property in compliance with District and Department property management procedures. Assists the unit custodian during the annual inventory process.

Coordinates, schedules and set up conferences and meetings for the office/section. Uses a variety of software applications, data bases, and office equipment to accomplish assigned tasks. Assists with creating and maintaining Heartland Operations SharePoint site and digital displays.

Assists Office Manager with personnel actions including, but not limited to, recruitment, selection, and classification packages. Works with management and staff to prepare, and research as necessary, personnel paperwork in accordance with department requirements. Keeps up to date on the latest Human Resources procedures and policies. Disseminates information via various methods, i.e., e-mail, flyers, posters, one on one briefs or in group settings. Coordinates with District Human Resources (HR) Office to assist employees with general human resource issues, Family Medical Leave Act, Worker’s Compensation, People First System, and job opportunities.

Prepares and processes fiscal paperwork for purchases made by Electronic Procurement Requisitions, Local Purchase Orders and Purchasing Card charges in WORKS according to current directives and procedures. Process invoices/warrants in accordance with provisions and requirements of Section 215.422. F.S. Tracks expenditures and encumbrances.

Provide front desk receptionist coverage as needed or any other area to promote and enhance the production level of administration overall; including communication/switchboard, security, customer service, information dissemination, administrative reports and other administrative support tasks as identified by the Office Operations Manager.

KNOWLEDGE, SKILLS AND ABILITIES:  Knowledge of office procedures and practices; Knowledge of budget management and/or procurement of goods and services; Knowledge of records and files management; Skill in reading, understanding and applying applicable rules, regulations, policies and procedures; Skill in using correct spelling, grammar and punctuation; Skill in planning, organizing and coordinating work assignments; Skill in listening to and understanding the needs of both internal and external customers; Skill in independent planning, coordinating, completing and tracking the status of assignments; Skill in following oral and written instructions; Ability to communicate effectively orally and in writing; Ability to establish and maintain effective working relationships with others; Ability to collect information / data and review for accuracy and completeness; Ability to use office equipment, Microsoft software applications, and databases.

OTHER JOB RELATED REQUIREMENTS: Employee will be required to be responsive to emergency situations within a very short timeframe and serve in the Transportation Emergency Management Team.

MINIMUM QUALIFICATIONS:  High School Diploma or Certificate of High School Equivalency.

As a CANDIDATE, you may be required to provide documentation (i.e. HIGH SCHOOL DIPLOMA OR EQUIVALENCY, college transcripts, ETC.) to verify meeting these Minimum Qualifications.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES THE SERVICE VETERANS AND THEIR FAMILY MEMBERS HAVE GIVEN TO OUR COUNTRY AND SUPPORTS THE HIRING OF RETURNING SERVICE MEMBERS AND MILITARY SPOUSES.  If you are a preference-eligible applicant who receives notice of a hiring decision and believe that you were not afforded employment preference in accordance with applicable Florida law and regulation, you may file a written complaint within 60 calendar days from the date you receive the notice, requesting an investigation to the Florida Department of Veterans’ Affairs, Division of Benefits and Assistance, 9500 Bay Pines Boulevard, Room 214, St. Petersburg, Florida 33708.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.