ADMINISTRATIVE ASSISTANT I OPS - 60930001
Requisition No: 877557
Agency: Children and Families
Working Title: ADMINISTRATIVE ASSISTANT I OPS - 60930001
Pay Plan: Temp
Position Number: 60930001
Salary: $22-$24 (Hourly)
Posting Closing Date: 06/24/2026
Total Compensation Estimator Tool
Department of Children and Families Tallahassee, Florida
Open Competitive
THIS IS NOT A TELEWORK POSITION. CANDIDATE WILL BE REQUIRED TO WORK IN OFFICE.
This is a full-time position working 40 hours per week.
Regular business hours of operation are 8:00 AM to 5:00 PM EST, Monday - Friday.
Some travel may be required.
DESCRIPTION
The incumbent will act as the HR liaison, facilitating, communicating, and submitting documents/requests to HR, including new hire packets, Personnel Action Requests, position descriptions, Classification Request Forms, and related documentation. This position provides highly responsible administrative support for the Office of Child and Family Well-Being. The incumbent may have direct access to agency managerial employees and confidential information related to employer/employee relations, collective bargaining, personnel issues, and budget development, preparation, or impact as defined in Section 447.203(4) & (5), F.S.
Duties include, but are not limited to, conducting research, preparing reports, handling information requests, assisting with program and project management, assisting constituents, and performing administrative and clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, scheduling meetings, and maintaining calendars for managers or departments. Incumbents may also train and supervise lower-level clerical staff.
The position provides office services by implementing administrative systems, procedures, and policies, and monitoring administrative projects. Responsibilities include coordinating meetings, conferences, and travel arrangements, including making travel arrangements for the Director and staff when requested, tracking travel information, and preparing travel reimbursement paperwork in accordance with department rules. The role also includes preparing reimbursements for external travelers for summits and conferences as needed.The incumbent processes correspondence by investigating subject matter, drafting responses, reviewing, assigning, and tracking correspondence assignments, and preparing reports, publications, spreadsheets, presentations, and other materials. Administrative problem-solving is performed by coordinating reports, analyzing data, identifying solutions, and tracking deadlines, milestones, deliverables, and action items.
The position provides information by responding to questions and requests from supervisors, employees, and stakeholders. It also coordinates internal communications between departments and communicates with team members, vendors, and stakeholders as needed.The incumbent maintains office and project systems by organizing and maintaining filing systems (digital and paper), updating records, spreadsheets, tracking systems, and project software, and ensuring accurate documentation and recordkeeping.Office support duties include answering and directing phone calls, emails, and correspondence; scheduling appointments, meetings, and conference calls; ordering office supplies; maintaining inventory by checking stock levels, anticipating needs, placing and expediting orders, and verifying receipt of supplies.The role also supports onboarding and HR documentation, assists with travel arrangements and expense reports, ensures confidentiality of company and employee information, and follows up on pending or incomplete tasks.
Additional responsibilities include attending meetings and recording minutes, assisting with project tracking and coordination, monitoring project progress, budgets, materials, and resource usage, assisting project managers with scheduling and logistics, supporting problem-solving and issue resolution, ensuring compliance with company procedures and standards, and assisting with quality control and site inspections when needed.
Other duties and responsibilities associated with the position may be assigned as needed.
REQUIREMENTS
Essential Job Functions
Serve as the HR liaison by preparing, processing, and submitting HR-related documents such as new hire packets, personnel action requests, position descriptions, and classification forms.
Provide administrative support to the Office of Child and Family Well-Being, including handling confidential information related to personnel, labor relations, and budget matters in accordance with applicable regulations.
Conduct research, prepare reports, and respond to information requests in support of program and project activities.
Perform general administrative duties including preparing correspondence, managing phone and email communications, scheduling meetings, maintaining calendars, and coordinating conference calls and visitors.
Coordinate meetings, conferences, and travel arrangements, including preparing itineraries and processing travel and expense reimbursements.
Draft, review, and track correspondence, reports, and other documents; analyze information, coordinate reports, and monitor deadlines, deliverables, and action items.
Maintain organized filing systems and update records, databases, spreadsheets, and tracking systems to ensure accurate documentation.
Order and maintain office supplies by monitoring inventory, placing orders, and verifying receipt of materials.
Support onboarding processes and maintain HR documentation while ensuring confidentiality of employee and organizational information.
Assist with project coordination, including tracking progress, monitoring budgets and resources, supporting scheduling and logistics, and assisting with issue resolution.
Attend meetings, prepare agendas, and record meeting minutes as needed.
Ensure compliance with organizational procedures and perform other duties as assigned.
Educational Requirements:
High school diploma or equivalent required.
Work Experience Requirements:
Previous experience in office management or clerical positions are preferred but not required.
Software Proficiency:
Reporting Skills, Administrative Writing Skills, Microsoft Office Skills, Managing Processes, Organization, Analyzing Information, Professionalism, Problem Solving, Supply Management, Inventory Control, and Verbal Communication.
Travel:
Percentage of Travel: 10-15%
Benefits of Working for the State of Florida: Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits. For a more complete list of benefits, visit www.mybenefits.myflorida.com.
To better understand the value of the benefits package offered, please visit our Total Compensation Estimator at: State of Florida Total Compensation Estimator (myflorida.com)
Growth Opportunities: With 12,000 employees across the state DCF promotes opportunities and training for all. Our jobs are among the most challenging, complex, and difficult in State government. They are also among the most rewarding. All employees are encouraged to take advantage of available Department opportunities for advancement and professional development.
Where you will work: Florida is the only state that borders both the Atlantic Ocean and the Gulf of Mexico. In other words, no matter where you land in Florida, you’re never more than 60 miles from a body of saltwater. And if the beach isn’t your scene, there are 175 state parks to explore! Meanwhile, Floridians hail from a wide range of backgrounds, cultures, ethnicities, and walks of life, making it an incredibly diverse melting pot that many residents and visitors to Florida love. The Sunshine State is a great place to live and work – Come join our team!
About Department of Children and Families: Mission: The mission of the Department of Children and Families is to work in partnership with local communities to protect the vulnerable, promote strong and economically self-sufficient families, and advance personal and family recovery and resiliency.
Vision: We are a highly skilled workforce committed to empowering people with complex and varied needs to achieve the best outcomes for themselves and their families. In collaboration with community stakeholders, we will deliver world class and continuously improving service focused on providing the people we serve with the level and quality that we would demand and expect for our own families.
Values: A workforce that operates with integrity maintains loyalty to a code of ethics that requires the courage to take responsibility for providing the highest quality of service to the vulnerable. We are a solutions-focused learning organization built on a foundation of transparency in action and accountability of results. Both within the organization and among our stakeholders, we thrive in a culture of respect for diversity of opinion that is nurtured through open communication. High performing and committed, we are unified in our goal of excellence in achieving quality outcomes for those we serve. To learn more please visit https://www.myflfamilies.com/.If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be suspended or voided, and you will be required to repay all benefits received depending upon the date of your retirement. The position will perform all job tasks in accordance with laws, rules, regulations, policies, and requirements applicable to state and federal laws or procedures. We hire only U.S. citizens and lawfully authorized alien workers. Participation in the State of Florida Direct Deposit Program is required as a condition of employment per F.S. 110.113, and enrollment must be completed within the first 30 calendar days of your appointment.
SELECTIVE SERVICE: Male candidates born on or after October 1, 1962, will not be eligible for hire or promotion into an authorized position unless they are registered with the Selective Service System (SSS) before their 26th birthday or have a Letter of Registration Exemption from the SSS. Verification of Selective Service registration will be conducted prior to hire. For more information, please visit the SSS website: http://www.sss.gov.
BACKGROUND SCREENING REQUIREMENT: It is the policy of the Florida Department of Children and Families that any applicant being considered for employment must successfully complete a State and National criminal history check as a condition of employment before beginning employment, and also be screened in accordance with the requirements of Chapter 435, F.S., and, if applicable, Chapter 408, F.S.
No applicant may begin employment until the background screening results are received, reviewed for any disqualifying offenses, and approved by the Agency. Background screening shall include, but not be limited to, fingerprinting for State and Federal criminal records checks through the Florida Department of Law Enforcement (FDLE) and Federal Bureau of Investigation (FBI) and may include local criminal history checks through local law enforcement agencies.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
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PETERSBURG, FL, US, 33710 VERO BEACH, FL, US, 32966 MIAMI, FL, US, 33174 SNEADS, FL, US, 32460 PONTE VEDRA BEACH, FL, US, 32082 FL, US, 32178 ORLANDO, FL, US, 32821 CORAL SPRINGS, FL, US, 33065 ORLANDO, FL, US, 32826 BONIFAY, FL, US, 32425 ST AUGUSTINE, FL, US, 32095 ST AUGUSTINE, FL, US, 32080 MIAMI, FL, US, 33169 PENSACOLA, FL, US, 32512 NAPLES, FL, US, 34114 TALLAHASSEE, FL, US, 32305 ENGLEWOOD, FL, US, 34223 JENNINGS, FL, US, 32053 CLEWISTON, FL, US, 33440 VERO BEACH, FL, US, 32967 RAIFORD, FL, US, 32083 SAINT AUGUSTINE, FL, US, 32085 BROOKSVILLE, FL, US, 34609 LABELLE, FL, US, 33975 DESTIN, FL, US, 32541 PEMBROKE PINES, FL, US, 33332 FL, US, 32439 LAUDERHILL, FL, US, 33319 GRAND RIDGE, FL, US, 32442 AVON PARK, FL, US, 33382 LEHIGH ACRES, FL, US, 33971 GAINESVILLE, FL, US, 32609 ORLANDO, FL, US, 32827 THE VILLAGES, FL, US, 32162 JACKSONVILLE, FL, US, 32225 BRISTOL, FL, US, 32321 TERRA CEIA, FL, US, 34250 PENSACOLA, FL, US, 32526 MIAMI, FL, US, 33160 PAISLEY, FL, US, 32767 BRANFORD, FL, US, 32008 PACE, FL, US, 32571 WEST PALM BEACH, FL, US, 33411 SOUTH BAY, FL, US, 33493 ZOLFO SPRINGS, FL, US, 33890 HASTINGS, FL, US, 32145 OLUSTEE, FL, US, 32072 CHATTAHOOCHEE, FL, US, 32351 BRYCEVILLE, FL, US, 32009 SAINT CLOUD, FL, US, 34772 LAUDERDALE LAKES, FL, US, 33319 CAPE CORAL, FL, US, 33909 POMPANO BEACH, FL, US, 33068 PLANTATION, FL, US, 33324 INVERNESS, FL, US, 34452 HOMESTEAD, FL, US, 33032 MIAMI, FL, US, 33183 AVON PARK, FL, US, 33826 TRENTON, FL, US, 32693 CAPE CORAL, FL, US, 33990 ALACHUA, FL, US, 32615 PUNTA GORDA, FL, US, 33955 CLARKSVILLE, FL, US, 32430 CRAWFORDVILLE, FL, US, 32327 HOLLYWOOD, FL, US, 33019 ORLANDO, FL, US, 32835 LAKE WORTH, FL, US, 33467 NORTH PALM BEACH, FL, US, 33408 POMPANO BEACH, FL, US, 33064 BAY PINES, FL, US, 33744 RIVERVIEW, FL, US, 33579 LAKE PLACID, FL, US, 33852 LAKELAND, FL, US, 33813 LAKELAND, FL, US, 33815 JACKSONVILLE, FL, US, 32250 LAKE CITY, FL, US, 32024 PENSACOLA, FL, US, 32508 WILTON MANORS, FL, US, 33305 MIAMI, FL, US, 33125 CRESTVIEW, FL, US, 32536 JACKSONVILLE, FL, US, 32219 JACKSONVILLE, FL, US, 32259 DEERFIELD BEACH, FL, US, 33441 CALLAWAY, FL, US, 32404 MIAMI, FL, US, 33101 COTTONDALE, FL, US, 32431 SAINT PETERSBURG, FL, US, 33716 HOSFORD, FL, US, 32334 DELRAY BEACH, FL, US, 33444 KISSIMMEE, FL, US, 34744 MIAMI, FL, US, 33127 MIAMI, FL, US, 33199 NORTH PORT, FL, US, 34287 WINTER GARDEN, FL, US, 34787 MIAMI, FL, US, 33186 WIMAUMA, FL, US, 33598 SORRENTO, FL, US, 32776 MIAMI, FL, US, 33175 SEBRING, FL, US, 33875 TAMPA, FL, US, 33611 VENUS, FL, US, 33960 LONGWOOD, FL, US, 32818 MIAMI, FL, US, 33142 MIAMI, FL, US, 33128 LAKELAND, FL, US, 33811 PALM CITY, FL, US, 34990 HUDSON, FL, US, 34669 FT LAUDERDALE, FL, US, 33314 ORLANDO, FL, US, 32807 NEWBERRY, FL, US, 32669 CHULUOTA, FL, US, 32766 TAMPA, FL, US, 33625 WESLEY CHAPEL, FL, US, 33543 BONITA SPRINGS, FL, US, 34134 EBRO, FL, US, 32437 DUNNELLON, FL, US, 34432 PUNTA GORDA, FL, US, 33982 MIAMI, FL, US, 33177 NEW PORT RICHEY, FL, US, 34654 BAKER, FL, US, 32531 LAKELAND, FL, US, 33803 GREENACRES, FL, US, 33467 GAINESVILLE, FL, US, 32606 BELLE GLADE, FL, US, 33430 YOUNGSTOWN, FL, US, 32466 TAMPA, FL, US, 33614 MIAMI, FL, US, 33145 STUART, FL, US, 34996 FT LAUDERDALE, FL, US, 33304 JACKSONVILLE, FL, US, 32218 WINTER SPRINGS, FL, US, 32708 PALM BAY, FL, US, 32905 JACKSONVILLE, FL, US, 32226 PANAMA CITY BEACH, FL, US, 32407 CANAL POINT, FL, US, 33438 LAKE WALES, FL, US, 33859 HIALEAH, FL, US, 33012 LAKE CITY, FL, US, 32025 HOMOSASSA, FL, US, 34446 PORT ST. LUCIE, FL, US, 34945 LAND O' LAKES, FL, US, 34639 JACKSONVILLE, FL, US, 32244 AVON PARK, FL, US, 33825 OCALA, FL, US, 34479 KISSIMMEE, FL, US, 34741 JACKSONVILLE, FL, US, 32231 DELAND, FL, US, 32720 CHIPLEY, FL, US, 32428 MALABAR, FL, US, 32950 TEMPLE TERRACE, FL, US, 33617 NAPLES, FL, US, 34104 CAPE HAZE, FL, US, 33946 CITRA, FL, US, 32113 NEW SMYRNA BEACH, FL, US, 32168 LEESBURG, FL, US, 34788 MELBOURNE, FL, US, 32935 KEY BISCAYNE, FL, US, 33149 MIAMI, FL, US, 33137 WEST PALM BEACH, FL, US, 33413 MIAMI BEACH, FL, US, 33139 TALLAHASSEE, FL, US, 32309 LANTANA, FL, US, 33462 HILLIARD, FL, US, 32046 COCOA, FL, US, 32927 KENANSVILLE, FL, US, 34739 MIAMI, FL, US, 33256 SARASOTA, FL, US, 34236 INVERNESS, FL, US, 34450 WEST PALM BEACH, FL, US, 33405 BRONSON, FL, US, 32621 MIAMI, FL, US, 33138 ORLANDO, FL, US, 32818 GAINESVILLE, FL, US, 32607 TAMPA, FL, US, 33626 SILVER SPRINGS, FL, US, 34488 OCALA, FL, US, 34475 WINTER HAVEN, FL, US, 33831 SANFORD, FL, US, 32773 PORT EVERGLADES, FL, US, 33316 BARTOW, FL, US, 32644 APOPKA, FL, US, 32712 NAPLES, FL, US, 34120 WEST PALM BEACH, FL, US, 33401 WILDWOOD, FL, US, 34785 HOLT, FL, US, 32564 FORT PIERCE, FL, US, 34950 TEMPLE TERRACE, FL, US, 33637 TAMPA, FL, US, 33634 LAUDERDALE LAKES, FL, US, 33313 VERNON, FL, US, 32462 TITUSVILLE, FL, US, 32078 MIAMI, FL, US, 33134 VERO BEACH, FL, US, 32980 GAINESVILLE, FL, US, 32608 DADE CITY, FL, US, 33523 EGLIN AFB, FL, US, 32542 TAMPA, FL, US, 33620 BOCA RATON, FL, US, 33434 PENSACOLA, FL, US, 32506 DE LEON SPRINGS, FL, US, 32130 NAPLES, FL, US, 34108 MILTON, FL, US, 32583 CLERMONT, FL, US, 34715 TAMPA, FL, US, 33609 NORTH MIAMI, FL, US, 33161 PANAMA CITY, FL, US, 32401 NAPLES, FL, US, 34112 PORT SAINT LUCIE, FL, US, 34987 TAMPA, FL, US, 33672 JACKSONVILLE, FL, US, 33207 BRADENTON, FL, US, 34208 OKEECHOBEE, FL, US, 34974 FORT MYERS, FL, US, 33913 JACKSONVILLE, FL, US, 32204 WEST PALM BEACH, FL, US, 33407 ZEPHYRHILLS, FL, US, 33559 HIALEAH, FL, US, 33016 THONOTOSASSA, FL, US, 33592 SEFFNER, FL, US, 33584 LAKE PANASOFFKEE, FL, US, 33538 AUCILLA, FL, US, 32344 CLEWISTON, FL, US, 34440 SURFSIDE, FL, US, 33154 OLD TOWN, FL, US, 32680 CASSELBERRY, FL, US, 32707 RUSKIN, FL, US, 33570 ESTERO, FL, US, 33928 FT MYERS, FL, US, 33901 OVIEDO, FL, US, 32765 PLANT CITY, FL, US, 33563 BOCA GRANDE, FL, US, 33921 PEMBROKE PINES, FL, US, 33025 MIAMI, FL, US, 33150 MOUNT DORA, FL, US, 32757 ORLANDO, FL, US, 32831 BARTOW, FL, US, 33831 WELLINGTON, FL, US, 33414 POMPANO BEACH, FL, US, 33062 PENSACOLA, FL, US, 32514 LAKE WORTH, FL, US, 33460 GAINESVILLE, FL, US, 32611 VENICE, FL, US, 34285 VENICE, FL, US, 34293 SUNRISE, FL, US, 33351 PENSACOLA, FL, US, 32503 DAVIE, FL, US, 33314 DANIA BEACH, FL, US, 33004 LARGO, FL, US, 33774 LAKE WORTH, FL, US, 33450 ENGLEWOOD, FL, US, 34295 FORT PIERCE, FL, US, 34947 LAKEWOOD RANCH, FL, US, 34202 HIALEAH GARDENS, FL, US, 33018 MELBOURNE, FL, US, 32904 SARASOTA, FL, US, 34240 ST AUGUSTINE, FL, US, 32092 WEST PALM BEACH, FL, US, 33410 OCALA, FL, US, 34478 DADE CITY, FL, US, 33525 DUNEDIN, FL, US, 34698 FT WALTON BCH, FL, US, 32548 WINTER HAVEN, FL, US, 33884 CROSS CITY, FL, US, 32628 MIAMI, FL, US, 33144 PANAMA CITY, FL, US, 32404 VIERA, FL, US, 32940 FL, US, 32591 TALLAHASSEE, FL, US, 32317 VERO BEACH, FL, US, 32960 CHATTAHOOCHEE, FL, US, 32324 INDIANTOWN, FL, US, 34956 PEMBROKE PINES, FL, US, 33312 WEWAHITCHKA, FL, US, 32465 ARCHER, FL, US, 32618 SOUTH DAYTONA, FL, US, 32119 ORANGE PARK, FL, US, 32065 TAMPA, FL, US, 33615 BOYNTON BEACH, FL, US, 33437 SARASOTA, FL, US, 34285 SARASOTA, FL, US, 34233 MIAMI, FL, US, 33283 MURDOCK, FL, US, 33938 MARIANNA, FL, US, 32446 ORLANDO, FL, US, 32809 FORT MYERS, FL, US, 33966 ARCADIA, FL, US, 34265 TALLAHASSEE, FL, US, 32311 POMPANO BEACH, FL, US, 33073 DADE CITY, FL, US, 33526 WEBSTER, FL, US, 33597 WEST PALM BEACH, FL, US, 33406 CLEARWATER, FL, US, 33760 TAMPA, FL, US, 33616 EAST PALATKA, FL, US, 32131 BUSHNELL, FL, US, 33513 TITUSVILLE, FL, US, 32781 KEY LARGO, FL, US, 33037 CHIEFLAND, FL, US, 32644 TAMPA, FL, US, 33602 NAPLES, FL, US, 34144 MADISON, FL, US, 32340 WEST PALM BEACH, FL, US, 33415 JACKSONVILLE, FL, US, 32246 SARASOTA, FL, US, 34241 JACKSONVILLE, FL, US, 32222 HAINES CITY, FL, US, 33469 FLAGLER BEACH, FL, US, 32136 DAYTONA BEACH, FL, US, 32114 FT LAUDERDALE, FL, US, 33311 WHITE SPRINGS, FL, US, 32096 ENGLEWOOD, FL, US, 34224 JACKSONVILLE, FL, US, 32210 TAMPA, FL, US, 33607 PORT ST JOE, FL, US, 32456 LARGO, FL, US, 33778 MARIANNA, FL, US, 32448 POMPANO BEACH, FL, US, 33069 PEMBROKE PINES, FL, US, 33024 WEST PALM BEACH, FL, US, 33426 GOULDS, FL, US, 33170 SARASOTA, FL, US, 34231 PARRISH, FL, US, 34219 NORTH MIAMI BEACH, FL, US, 33160 NAPLES, FL, US, 31112 COCOA, FL, US, 32926 LAND O' LAKES, FL, US, 34637 BONITA SPRINGS, FL, US, 34135 FORT PIERCE, FL, US, 34945 PANAMA CITY BEACH, FL, US, 32408 TALLAHASSEE, FL, US, 32307 PORT CHARLOTTE, FL, US, 33948 FT MYERS, FL, US, 33913 FT LAUDERDALE, FL, US, 33309 TAMPA, FL, US, 34748 HIALEAH, FL, US, 33015 MELBOURNE, FL, US, 32907 FELDA, FL, US, 33930 JACKSONVILLE, FL, US, 32256 MIAMI, FL, US, 33155 SANFORD, FL, US, 32772 GREENACRES, FL, US, 33463 PALMDALE, FL, US, 33944 ORMOND BEACH, FL, US, 32174 JENSEN BEACH, FL, US, 34957 TAVARES, FL, US, 32278 PENSACOLA, FL, US, 32505 VERO BEACH, FL, US, 32968 MELBOURNE, FL, US, 32901 ORLANDO, FL, US, 32825 MIAMI, FL, US, 33136 CAPE CORAL, FL, US, 33904 ORLANDO, FL, US, 32804 REDDICK, FL, US, 32686 GIBSONTON, FL, US, 33534 FRUITLAND PARK, FL, US, 34731 SUNRISE, FL, US, 33326 CORAL GABLES, FL, US, 33156 FORT MYERS, FL, US, 33919 BELL, FL, US, 32619 TAMPA, FL, US, 33618 HOLLISTER, FL, US, 32147 FORT PIERCE, FL, US, 34951 LONGWOOD, FL, US, 32750 QUINCY, FL, US, 32353 PENSACOLA, FL, US, 32501 NAVARRE, FL, US, 32566 Jacksonville, FL, US, 32206 FORT LAUDERDALE, FL, US, 33315 TAVARES, FL, US, 32778 MIAMI GARDENS, FL, US, 33056 SANFORD, FL, US, 32810 CAROL CITY, FL, US, 33055 OLUSTEE, FL, US, 73560 DELRAY BEACH, FL, US, 33445
Nearest Major Market: Tallahassee