ADMINISTRATIVE ASSISTANT I - 64028598

Requisition No: 881763 

Agency: Department of Health

Working Title: ADMINISTRATIVE ASSISTANT I - 64028598

 Pay Plan: Career Service

Position Number: 64028598 

Salary:  $34,760-$37,440 

Posting Closing Date: 08/28/2026 

Total Compensation Estimator Tool

                                                                                                                                                 Job posting category: Open Competitive

Your Specific Responsibilities:

Insert position duties and responsibilities being sure to pull from an up-to-date position description.  Chief Deputy Registrar for Vital Statistics in Nassau County. Responsible for the over-all registration and certification of birth and death records.

Collects appropriate fees. Handles Safety Paper, runs reports.

Responsible for monitoring of County Tax Collector’s Office in issuance of birth certificates and usage of Safety Paper. Responsible for completion of the Vital Statistic Self-Assessment Tool and submitting to Business Manager and Administrator for review.

Responsible for coordination of Health Care Responsibility Act (HCRA) for Nassau County. Receives application for area hospitals, sends information via certified mail to possible clints and documents in HCRA database.

Acts as Records Management Liaison Officer, coordinating storage and destruction of personnel, fiscal, and client records in accordance with established policies.

Receptionist duties, responsible for courier items and mail process.

Required Knowledge, Skills, and Abilities:

• Knowledge of administrative office support functions and ability to operate general office equipment.
• Knowledge of Nassau CHD departmental functions.
• Knowledge of Microsoft Office applications, including but not limited to Outlook, Word, PowerPoint, and Excel.
• Intermediate computer skills, including typing, answering emails, data entry, navigating the internet, etc.
• Ability to collect, evaluate, and analyze data relating to administrative functions such as accounting, purchasing or report writing.
• Excellent customer service skills.
• Excellent communication skills.
• Ability to organize and maintain confidential and sensitive materials.
• Ability to work well with others; ability to establish and maintain effective working relationships with others.

Qualifications:

Minimum:

• Knowledge of administrative and clerical procedures and systems
• Knowledge of and proficiency with Microsoft Office and other software
• 2 years’ experience in customer service
• 1 year experience with cash handling
• Experience working with confidential information and/or documents

Preferred:

• Bilingual in English and Spanish
• Bookkeeping or accounting experience
• Notary
• Experience with Vital Statistics

Florida Department of Health Mission, Vision, and Values:

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:

To be the Healthiest State in the Nation.

Values:

I nnovation: We search for creative solutions and manage resources wisely.

C ollaboration: We use teamwork to achieve common goals & solve problems.

A ccountability: We perform with integrity & respect.

R esponsiveness: We achieve our mission by serving our customers & engaging our partners.

E xcellence: We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work:

Yulee and various locations in Nassau County, FL

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions

(For more information, please click www.myfrs.com);

• Flexible Spending Accounts;
• Tuition waivers;
• And more!

For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com.

Please be advised:

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.  

This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov 

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida.  Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. 

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system.  E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.   

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

All Florida Department of Health positions require the incumbent to be able to learn and communicate effectively, orally and in writing, in English. Applicants who do not meet this requirement will not be considered.  

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace. 

Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. 

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. 

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women.  The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise.  Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.    

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.