OPS Field Finance Section Chief - 31902099

Field Finance Section Chief - OPS

Bureau of Response

Florida Division of Emergency Management

This position is located in Tallahassee, FL

The Florida Division of Emergency Management (FDEM) plans for and responds to both natural and man-made disasters. These range from floods and hurricanes to incidents involving hazardous materials or nuclear power. FDEM is the liaison between federal, state, and local agencies. FDEM prepares and implements a statewide Comprehensive Emergency Management Plan, routinely conducts extensive exercises to test state and county emergency response capabilities, provides technical assistance to local governments as they prepare emergency plans and procedures, as well as conducts emergency operations trainings for state and local government agencies.

FDEM serves as the lead agency for the State Emergency Response Team (SERT), whose primary goal is the coordination of the state’s efforts during disaster response and recovery. This coordination is conducted within the State Emergency Operations Center (SEOC) in Tallahassee. Additionally, FDEM manages the State Watch Office; the 24-hour a day operation tasked with providing situational awareness to stakeholders statewide. After a disaster, FDEM conducts damage assessment surveys and advises the Governor of the State of Florida on whether to declare an emergency and seek federal relief funds. It is against this backdrop that FDEM strives to demonstrate its mission of, “Coordinate, collaborate, and communicate with our community stakeholders for a resilient Florida”, along with our vision of “Leading the Profession in building prepared and resilient communities”.

Position Overview and Responsibilities:

This position serves as the Finance Section Chief (FSC) plays a crucial role in managing financial and administrative aspects during emergency incidents. This position oversees a team responsible for various functions, including personnel time recording, vendor contracts, claims administration, and incident cost analysis. The FSC contributes significantly to the overall success of emergency response efforts by ensuring efficient financial operations and resource utilization. This position is a General Staff level position on Florida’s State All-Hazards Incident Management Team. Duties include, but are not limited to:

• Supervise and configure the Finance Section with units to support incident as necessary.
• Manage the performance of all financial, administrative, and cost analysis tasks for an incident
• Develop the Finance/ Administration Section’s operating plan.
• Create, maintain, and transfer section documentation.
• Coordinate with assisting and cooperating agency representatives on finance-related issues.
• Develop cost projections for agencies supporting an incident.
• Facilitate the procurement of goods and services, to include the issuance of Purchase Orders and Change Orders.
• Assist with booking travel accommodations and coordinating travel reimbursements for deployed team members.
• Advise the Incident Commander (IC) on financial and administrative matters.
• Coordinate and effectively communicate activities with the State Emergency Response Team.
• Implement priorities and objectives from State Emergency Response Team Command Staff.
• Perform other duties as assigned.

During activations of the emergency operation center, you may be required to work more than 8 hours per day, including nights, weekends, holidays, work non-traditional hours and travel for extended periods in support of disaster response. Employee must be able to deploy to anywhere in Florida or the United States for up to 28 days at a time. Travel requirements in support of emergency operations may be extensive in nature.

Knowledge, Skills, and Abilities:

• Proficiency in financial planning, budgeting, and resource allocation
• Ability to analyze incident costs and optimize financial resources.
• Experience in maintaining accurate records and documentation.
• Knowledge of administrative processes related to emergency management.
• Strong communication skills and the ability to interact with team members, agencies, and stakeholders.
• Ability to work collaboratively in a high-pressure environment.
• Completion of a National Qualification System (NQS) Type 3 Finance / Administration Section Chief, or equivalent, task book is preferred.

Minimum Qualifications:

• Valid driver’s license.
• Incumbent must be able to deploy for extended periods with little to no advance notice anywhere in Florida or the United States, work nontraditional hours including weekends and holidays, and perform other duties as required.  Travel requirements in support of emergency operations may be extensive in nature (i.e., up to 28 days at a time).

Special Notes:

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.

FDEM is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. FDEM appreciates the service and sacrifices made by veterans and their family members and recognizes the immeasurable value veterans bring to the workplace and is committed to increasing the number of veterans that serve in its workforce.

FDEM is committed to increasing recruitment and hiring of individuals with disabilities and improving employment outcomes. An individual with a disability is qualified if he or she satisfies the skills, experience, and other job-related requirements for a position and can perform the essential functions of the position with or without reasonable accommodation. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the FDEM Human Resources Office at (850) 815-4177. FDEM requests applicants notify the Human Resources Office in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with section 112.0455, F.S., Drug-Free Workplace Act.

Successful completion of background screening will be required for this position.

The State of Florida and FDEM participate in E-Verify. This federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

In response to emergency events, FDEM employees may be required to work irregular hours, to work more than 8 hours per day, to work extended periods (including nights, weekends, and holidays), to work at locations other than their official headquarters, and to perform duties in addition to those outlined in the employee’s position description. Employees must be able to deploy to emergency sites with limited advance notice.